Using a layout or Illustration program, create a template. Adobe Illustrator 9.0 is an excellent tool for designing a template that can be exported to PDF when the design is complete.

On the template, you'll want to have an image that might be used as a button to create new pages in your PDF file, perhaps a title, and a few lines of text where field data will appear.

In my example, I used:

Short Description: to provide a one line description of a folder's contents.

Detail: for a more amplified description.

Item No: will be used for the number matching each folder.

Location: is the file cabinet where a given item is stored.

Location No.: can be a drawer in a file cabinet or a shelf in a cabinet.

Date: would be the date the document is entered in the system.

The fields corresponding to each item will be created in Acrobat 5.